> ## Documentation Index
> Fetch the complete documentation index at: https://help.omnivoo.com/llms.txt
> Use this file to discover all available pages before exploring further.

> ## Agent Instructions
> Omnivoo is an India-first Employer of Record (EOR) platform. EOR hiring is India only; contractors are supported in 220+ countries and territories.
> Never tell a user to log in with a password. Authentication is passwordless: email OTP, passkeys, Google, or SSO.
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# Adjustment Approval

> How approval works for payroll adjustments above your account's approval threshold.

For extra oversight, an adjustment above a set amount can require approval before it is cleared for payroll. This keeps large or unexpected changes from flowing into a payroll run without a second person reviewing them.

## How the Approval Threshold Works

Approval is controlled by a single setting on your account: an **approval threshold** amount, plus whether approval is required at all and who the approvers are. There is one threshold; it applies to both additions and deductions.

When you create an adjustment, its starting status is decided automatically:

* If approval is **not required** on your account, the adjustment is created as **Approved**.
* If approval **is required** and the amount is **at or below** the threshold, the adjustment is created as **Approved**.
* If approval **is required** and the amount is **above** the threshold (or no threshold is set, meaning all adjustments need approval), the adjustment is created as **Pending Approval**.

<Info>
  This threshold is configured on your account rather than through a self-serve settings screen. If you want to change whether approval is required, the threshold amount, or who can approve, contact Omnivoo support.
</Info>

## Reviewing Adjustments That Need Approval

<Steps>
  <Step title="Open the Payroll Adjustments page">
    Open the Payroll Adjustments page (`/employer/pay/adjustments`).
  </Step>

  <Step title="Filter to pending">
    Click the **Pending Approval** tab.
  </Step>

  <Step title="Review the queue">
    You will see every adjustment waiting for approval.
  </Step>
</Steps>

Click a row to open its detail view, where you can review the employee, category, type, amount, and notes before deciding.

## Approving an Adjustment

You can approve from either the list or the detail view:

* **From the list:** click **Approve** on a pending row.
* **From the detail view:** open the adjustment and click **Approve**.

The status changes to **Approved** and the adjustment is ready to be picked up by a payroll run.

<Note>
  **Who can approve**

  Only designated approvers on your account can approve adjustments, and you cannot approve an adjustment you created yourself. If you are not an approver, or you try to approve your own adjustment, the action is rejected with an error message.
</Note>

## Rejecting an Adjustment

<Steps>
  <Step title="Click Reject">
    On a pending adjustment, click **Reject** (from the list or the detail view).
  </Step>

  <Step title="Enter a rejection reason">
    Enter a rejection reason when prompted. The reason is optional and is appended to the adjustment's notes.
  </Step>

  <Step title="Confirm">
    Confirm.
  </Step>
</Steps>

The adjustment moves to **Cancelled** status. It is not deleted - it stays in your records (on the **Cancelled** tab) for audit purposes. If the adjustment is still needed, create a new one with the corrected details.

## Approval Status Flow

```
Created -> Pending Approval -> Approved -> Applied
                           \-> Cancelled (rejected)
```

| Status               | Meaning                                                         |
| -------------------- | --------------------------------------------------------------- |
| **Pending Approval** | Waiting for an approver                                         |
| **Approved**         | Cleared (or below threshold) and ready for the next payroll run |
| **Applied**          | Included in a payroll run                                       |
| **Cancelled**        | Rejected by an approver; kept on record but will not be applied |

## Adjustment Approval vs Payroll Run Approval

Adjustment approval is separate from payroll run approval:

* **Adjustment approval** decides whether an individual adjustment is cleared to enter a payroll run.
* **Payroll run approval** decides whether the whole payroll (including its adjustments) is processed and paid.

Both must be satisfied for an adjustment to result in a payment. An approved adjustment still needs the overall payroll run to be approved before it is processed.

## Common Questions

### What if an adjustment is still pending approval when payroll runs?

It is not included in that run. Once approved, it is picked up by the next matching payroll run.

### Can I approve my own adjustment?

No. The approver and the creator must be different people. This is enforced automatically.