> ## Documentation Index
> Fetch the complete documentation index at: https://help.omnivoo.com/llms.txt
> Use this file to discover all available pages before exploring further.

> ## Agent Instructions
> Omnivoo is an India-first Employer of Record (EOR) platform. EOR hiring is India only; contractors are supported in 220+ countries and territories.
> Never tell a user to log in with a password. Authentication is passwordless: email OTP, passkeys, Google, or SSO.
> Statutory figures (TDS slabs, PF, ESI, Professional Tax, gratuity) change by financial year. Always state the year the figure applies to.
> Never name a third-party payment provider as Omnivoo’s payment rail. Refer to "our payments partner".

# Payroll Settings & Configuration

> Configure pay frequency, pay day, currency, and approval workflows for your payroll.

Before running your first payroll, you need to configure a few key settings. These determine how often your team gets paid, in what currency, and who needs to approve each payroll run.

## Getting There

<Steps>
  <Step title="Open the Payroll dashboard">
    Open **Pay** to reach the Payroll dashboard.
  </Step>

  <Step title="Click Settings">
    Click the **Settings** button (top right). You can also go directly to `/employer/pay/settings`.
  </Step>

  <Step title="Review the sections">
    You will see sections for **Pay Schedule**, **Currency**, and **Approval**.
  </Step>
</Steps>

<Info>
  If this is your first time setting up payroll, you must complete these settings before you can create your first payroll run.
</Info>

## Pay Schedule

The Pay Schedule section lets you configure your pay frequency and the specific day employees get paid.

### Pay Frequency

Choose how often you want to run payroll for your team. New configurations default to **Monthly**.

| Frequency        | Description                          | Best For                                        |
| ---------------- | ------------------------------------ | ----------------------------------------------- |
| **Weekly**       | Every week on a fixed day            | Hourly workers, short-term contracts            |
| **Bi-weekly**    | Every two weeks on a fixed day       | Common in the US and Canada                     |
| **Semi-monthly** | Twice per month (e.g., 1st and 15th) | Salaried employees with mid-month advances      |
| **Monthly**      | Once per month on a fixed day        | Standard for salaried teams; used for India EOR |

<Tip>
  For India EOR, payroll runs on a **monthly** cycle. Choose Monthly unless you have a specific reason to do otherwise.
</Tip>

### Pay Day Configuration

The pay day fields change depending on your selected frequency:

* **Weekly / Bi-weekly:** Choose a day of the week (Sunday through Saturday). Defaults to Friday.
* **Monthly:** Choose a day of the month (1st through 28th). Defaults to the 1st.
* **Semi-monthly:** Choose two days of the month: a **First Pay Day** (defaults to the 1st) and a **Second Pay Day** (defaults to the 15th).

<Warning>
  Pay day options are limited to the 1st through 28th of the month to avoid issues with months that have fewer than 31 days. If your chosen pay day falls on a weekend or bank holiday, salaries are disbursed on the preceding business day.
</Warning>

### Changing Pay Frequency

You can change your pay frequency at any time, but the change only takes effect for future payroll runs. Any payroll runs already in progress will use the frequency that was active when they were created.

## Currency

Set the default currency for payroll calculations. The currency you select here is used as the default when creating new payroll runs and adding new employees.

The currency dropdown is populated from the currencies your account supports, so the exact list depends on your account configuration.

### Changing the Default Currency

1. In the **Currency** section, select your preferred currency from the **Default Currency** dropdown.
2. Click **Save Settings**.

<Info>
  Employees can still be paid in their preferred currency regardless of your default setting. The default currency simply pre-fills the currency field when creating new payroll runs.
</Info>

## Approval Settings

Control whether payroll runs require manual approval before processing.

### Require Approval

Toggle the **Require approval before processing** checkbox. It is checked (on) by default.

* **On (recommended):** Payroll runs move to "Pending Approval" status after creation. An authorized approver must review and approve before payment processing begins.
* **Off:** Payroll runs skip the approval step and move directly to payment processing after creation.

<Warning>
  Disabling approval means payroll runs are processed as soon as they are created. This is convenient for small teams but removes the safety net of a second pair of eyes on salary amounts.
</Warning>

### Selecting Approvers

When approval is enabled, you can designate specific team members as approvers:

1. Check the **Require approval before processing** box.
2. A list of eligible team members appears below.
3. Select one or more team members by checking the box next to their name.
4. Only users with **Owner**, **Admin**, or **Admin Employee** roles in your workspace appear as options.

Each approver is shown with their name, email, and role for easy identification.

<Tip>
  If no specific approvers are selected, all team members with Admin or Owner roles can approve payroll runs by default.
</Tip>

## Saving Your Settings

After making changes:

1. Click **Save Settings** at the bottom of the page.
2. A green confirmation message appears when settings are saved successfully.
3. Click **Cancel** to discard changes and return to the Payroll dashboard.

<Note>
  **Save Settings** is disabled for read-only users (the tooltip reads "You have read-only access").
</Note>

Changes apply to future payroll runs only. In-progress runs are not affected.

## How Settings Affect Payroll Runs

| Setting               | Effect on Payroll Runs                                            |
| --------------------- | ----------------------------------------------------------------- |
| **Pay frequency**     | Determines the payroll period (e.g., March 1-31 for monthly)      |
| **Pay day**           | Sets the target pay date shown on each run                        |
| **Currency**          | Sets the default currency for new payroll items                   |
| **Approval required** | Adds or skips the "Pending Approval" step in the payroll workflow |
| **Approvers**         | Controls who sees the "Approve" button on pending payroll runs    |

<Tip>
  Review your payroll settings at the start of each fiscal year. Currency changes, new approvers joining the team, or shifting pay schedules are all common reasons to update.
</Tip>