Understanding Invoices

The Finance page shows every invoice across your Omnivoo account in one read-only table: EOR subscription charges and contractor payments both appear here. It also holds your balance and funding. This guide explains how invoices work, what each type means, and how to read them. Paying happens elsewhere (see Paying Invoices).

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Finance Page Overview

Open Finance in the left sidebar. At the top, three summary cards give an at-a-glance view: Each card shows one line per currency. If you have been invoiced in USD and in EUR, Total Billed shows a USD line and a EUR line. Amounts in different currencies are never added together, so no card blends two currencies into a single figure. Above the cards, an overdue platform fees notice appears when you have past-due platform-fee invoices. It counts them and totals them the same way, one amount per currency, for example “2 overdue platform fee invoices ($98.00). Settle them from the Pay page.” Below that, a single table lists every invoice, most recent first. There are no separate tabs: EOR and contractor charges live in the same list.

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Invoice Types

Omnivoo generates four types of invoice, depending on the service: The platform fee and the processing fee are USD prices whatever currency the run is in and whatever currency your account is in. Our payments partner converts them at settlement, so the amount that leaves a non-USD account varies slightly with the exchange rate. A contractor invoice itself is in the engagement’s currency, which is why a run in another currency is charged as the run amount plus the USD fees.

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Contractor Invoices

Contractor invoices appear here as records. You pay them on the Pay page, grouped into a contractor run. A contractor invoice becomes payable only when the contractor’s work agreement is fully signed and your Contractor Services Agreement (CSA) is accepted; until then the Pay page shows the reason and a banner to accept your CSA. For the full flow, see Approving and Paying Contractors.

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Invoice Statuses

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Viewing Invoice Details

The invoice table shows, for each invoice:

• Invoice # (e.g., INV-0001)
• Type (EOR Subscription, Contractor Invoice, Platform Fee, or Ach Processing Fee)
• Date: the date the invoice was created
• Amount: the total charge in the invoice’s currency
• Status: current payment status

Some rows carry extra badges: a v2 aggregated badge on consolidated invoices, an Overdue badge on a past-due platform fee, and an 80% first-month offer or Promo badge when a discount applies. Click Details next to an invoice to expand its line items with descriptions, amounts, and a total. EOR service fees for multiple employees are grouped under a collapsible “EOR fees” subsection.

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Downloading Invoices

To download an invoice as a PDF:

1. Open Finance in the sidebar.
2. Find the invoice in the table.
3. Click the Invoice button in the Actions column.
4. The PDF downloads directly, with all line items, amounts, and payment details for your records.

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Paying invoices

Finance is read-only. To pay contractors, use the Pay page; a payroll run is paid from the run’s own page. See Paying Invoices.

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Invoice Line Items

When you expand an invoice’s details, each line item shows a Description and an Amount. Omnivoo gives the most common charges a friendly label: Any charge that isn’t one of these shows its own raw description. When several employees are billed on one invoice, their EOR service fee lines group under a collapsible EOR fees (N employees) header. A non-zero calculation rate appears in brackets, for example (12.00%). The sum of all line items equals the invoice total.

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Next Steps