Skip to main content

Editing Your Profile

Your Omnivoo profile includes statutory identification numbers and bank details that are essential for payroll processing and compliance. This guide covers how to update your statutory IDs and personal information.

info

For updating bank account details specifically, see the dedicated guide: Updating Bank Details.

Accessing Profile Editing​

  1. Log in to your Omnivoo account.
  2. Go to My Employment from the sidebar.
  3. In the Statutory IDs card, click Edit.
  4. The form opens with your current details pre-filled.

Statutory IDs​

PAN Number​

Your Permanent Account Number is required for TDS deductions and tax compliance.

  • Format: 5 uppercase letters, 4 digits, 1 uppercase letter (e.g., ABCDE1234F)
  • The form validates your PAN in real time. If the format is incorrect, an error message appears and you cannot save.
warning

Your PAN must match the PAN registered with the Income Tax Department. An incorrect PAN can lead to higher TDS deduction (at 20% instead of the applicable slab rate) and issues with your Form 16 and ITR filing.

UAN Number​

Your Universal Account Number links all your Provident Fund accounts.

  • Format: 12-digit number
  • If you already have a UAN from a previous employer, enter it here so your PF accounts are linked.
  • If this is your first job, Omnivoo will generate a UAN for you during onboarding.

ESI Number​

Your Employee State Insurance number, applicable if your monthly gross salary is below the ESI threshold (currently Rs 21,000).

  • Format: 17-digit number
  • If ESI is not applicable to you (salary above the threshold), this field may be blank or disabled.

Editing and Saving​

  1. Update the fields you need to change.
  2. The form validates each field as you type:
    • PAN format is checked against the regex pattern [A-Z]{5}[0-9]{4}[A-Z]{1}.
    • UAN and ESI numbers are checked for correct digit length.
  3. Click Save.
  4. After a successful save, you are automatically redirected back to the My Employment page where the updated details are displayed.
tip

Double-check your statutory IDs before saving. Incorrect PAN or UAN can cause issues with tax filings and PF transfers that are time-consuming to resolve.

How Changes Affect Your Payroll​

ChangePayroll Impact
PAN Number updatedTDS is filed against the new PAN from the next payroll cycle. Previous months' TDS remains under the old PAN -- corrections require a revised TDS return by the employer.
UAN Number updatedPF contributions are routed to the linked UAN from the next payroll cycle.
ESI Number updatedESI contributions are linked to the new ESI number from the next payroll cycle.
Bank Details updatedSalary is credited to the new account from the next payroll run. See Updating Bank Details for details.
warning

Changes to statutory IDs take effect from the next payroll cycle. If payroll for the current month has already been processed, your changes will reflect in the following month's payslip.

What You Cannot Edit​

Some profile fields are managed by your employer or Omnivoo and cannot be edited directly:

  • Name -- Contact support@omnivoo.com with supporting documents (e.g., gazette notification, marriage certificate) to request a name change.
  • Email -- Your login email is set during onboarding. Contact support to change it.
  • Job Title -- Managed by your employer.
  • Start Date -- Set when your employment begins.
  • Salary Structure -- Managed by your employer through payroll settings.

Troubleshooting​

PAN Validation Error​

If the form rejects your PAN:

  1. Ensure all letters are uppercase.
  2. Verify the format: 5 letters, 4 digits, 1 letter (e.g., ABCDE1234F).
  3. Check for accidental spaces before or after the PAN.
  4. If your PAN genuinely does not match the standard format, contact support@omnivoo.com.

Changes Not Reflected on Payslip​

If you updated your details but the payslip still shows old information:

  1. Verify that the save was successful by checking the My Employment page.
  2. Changes take effect from the next payroll cycle -- check the following month's payslip.
  3. If the issue persists after the next payroll cycle, contact support@omnivoo.com.

For any other profile-related questions, contact support@omnivoo.com.