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Editing Your Profile

Your Omnivoo profile includes statutory identification numbers and bank details that are essential for payroll processing and compliance. This guide covers how to update your statutory IDs and personal information.

info

For updating bank account details specifically, see the dedicated guide: Updating Bank Details.

note

This same statutory-IDs form is reused as the Personal IDs step of the guided onboarding wizard (deep link ?step=personal-ids). If you are a new hire still setting up your account, you fill it in there. See Setting Up Your Account (Onboarding).

Accessing Profile Editing​

There are two ways to open the Edit Profile screen:

  • Click Profile in the sidebar. This takes you straight to Edit Profile.
  • Or, from Home (My Employment), find the Statutory IDs card and click Edit.

The Edit Profile page opens with your current PAN, UAN, and ESI details pre-filled, under the subtitle "Update your statutory IDs and bank details." A Back to My Employment link at the top lets you return without saving.

Statutory IDs​

PAN Number​

Your Permanent Account Number is required for TDS deductions and tax compliance.

  • Format: 5 uppercase letters, 4 digits, 1 uppercase letter (e.g., ABCDE1234F). The field shows the help text "Format: ABCDE1234F".
  • The input is automatically uppercased and capped at 10 characters.
  • The form validates your PAN in real time. If the format is incorrect, it shows the error "Invalid PAN format. Expected: ABCDE1234F" and the Update Profile button is disabled until you fix it.
warning

Your PAN must match the PAN registered with the Income Tax Department. An incorrect PAN can lead to higher TDS deduction (at 20% instead of the applicable slab rate) and issues with your Form 16 and ITR filing.

UAN Number​

Your Universal Account Number links all your Provident Fund accounts.

  • If you already have a UAN from a previous employer, enter it here so your PF accounts are linked.
  • If this is your first job, leave it blank. The field's help text reads: "Leave blank if you don't have a UAN yet, your employer will allocate one when payroll runs."

ESI Number​

Your Employee State Insurance number, applicable if your monthly gross salary is below the ESI threshold (currently Rs 21,000).

  • If ESI is not applicable to you, leave it blank. The field's help text reads: "Leave blank if you earn above the ESI salary threshold (currently Rs 21,000/month), ESI does not apply to you."

Editing and Saving​

  1. Update the fields you need to change.
  2. The form validates PAN format as you type and on blur:
    • PAN format is checked against the pattern: 5 uppercase letters, 4 digits, 1 uppercase letter (e.g., ABCDE1234F). Letters are auto-converted to uppercase.
    • If the format is invalid, the Update Profile button is disabled.
    • PAN is optional -- you can leave it blank without triggering a validation error.
  3. Click Update Profile. While the save is in progress the button reads Updating....
  4. A toast notification appears in the top-right corner for about four seconds -- "Profile updated successfully." on success, or an error message if the save fails. On success you are automatically redirected back to the My Employment page after about 1.5 seconds.

Bank Details Section​

The Edit Profile page also includes a Bank Details section. Rather than editing bank details inline, click the Manage Bank Details button to navigate to the dedicated Bank Details page.

tip

Double-check your statutory IDs before saving. Incorrect PAN or UAN can cause issues with tax filings and PF transfers that are time-consuming to resolve.

How Changes Affect Your Payroll​

ChangePayroll Impact
PAN Number updatedTDS is filed against the new PAN from the next payroll cycle. Previous months' TDS remains under the old PAN -- corrections require a revised TDS return by the employer.
UAN Number updatedPF contributions are routed to the linked UAN from the next payroll cycle.
ESI Number updatedESI contributions are linked to the new ESI number from the next payroll cycle.
Bank Details updatedSalary is credited to the new account from the next payroll run. See Updating Bank Details for details.
warning

Changes to statutory IDs take effect from the next payroll cycle. If payroll for the current month has already been processed, your changes will reflect in the following month's payslip.

What You Cannot Edit​

Some profile fields are managed by your employer or Omnivoo and cannot be edited directly:

  • Name -- Contact contact@omnivoo.com with supporting documents (e.g., gazette notification, marriage certificate) to request a name change.
  • Email -- Your login email is set during onboarding. Contact support to change it.
  • Job Title -- Managed by your employer.
  • Start Date -- Set when your employment begins.
  • Salary Structure -- Managed by your employer through payroll settings.

Troubleshooting​

PAN Validation Error​

If the form rejects your PAN:

  1. Ensure all letters are uppercase.
  2. Verify the format: 5 letters, 4 digits, 1 letter (e.g., ABCDE1234F).
  3. Check for accidental spaces before or after the PAN.
  4. If your PAN genuinely does not match the standard format, contact contact@omnivoo.com.

Changes Not Reflected on Payslip​

If you updated your details but the payslip still shows old information:

  1. Verify that the save was successful by checking the My Employment page.
  2. Changes take effect from the next payroll cycle -- check the following month's payslip.
  3. If the issue persists after the next payroll cycle, contact contact@omnivoo.com.

For any other profile-related questions, contact contact@omnivoo.com.