Time Off Management

The Time Off Management page is your central hub for handling leave requests, monitoring employee balances, and configuring your company's leave policies. It is organized into three tabs: Requests, Balances, and Policies.

Accessing Time Off Management

1. Log in to your Omnivoo employer dashboard.
2. Click Benefits in the left sidebar.
3. Select Time Off Management, or click the Time Off Management card on the Benefits Dashboard.

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Requests Tab

The Requests tab shows all time-off requests from your employees.

Filtering Requests

Use the status filter to view requests by their current state:

Status	Meaning
Pending	Awaiting your approval or rejection
Approved	Request has been approved and leave is scheduled
Rejected	Request was declined
Cancelled	Employee withdrew the request

You can also filter by employee name, department, or date range to find specific requests.

Reviewing a Request

Each request displays:

• Employee name and department
• Leave type (vacation, sick, personal, etc.)
• Dates requested and total duration in days
• Notes from the employee explaining the reason
• Current balance for that leave type

Approving or Rejecting Requests

For pending requests:

1. Click on the request to open its details.
2. Review the dates, leave balance, and any notes.
3. Click Approve to grant the request, or Reject to decline it.
4. If rejecting, add a reason so the employee understands why.

tip

You can also approve or reject requests directly from the Pending Time Off Requests panel on the Benefits Dashboard without navigating to this page.

Status Badges

Requests display color-coded status badges for quick scanning:

• Pending -- Yellow badge
• Approved -- Green badge
• Rejected -- Red badge
• Cancelled -- Gray badge

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Balances Tab

The Balances tab gives you a full view of every employee's leave balance across all policy types.

Balance Details

For each employee, you can see:

Column	Description
Employee Name	The team member
Policy	Which leave type (vacation, sick, personal, etc.)
Allowance	Total days allocated for the current period
Accrued	Days accrued so far (for accrual-based policies)
Used	Days already taken
Pending	Days in pending requests not yet approved
Available	Remaining balance (Accrued - Used - Pending)

info

For accrual-based policies, the Accrued column increases over time according to the accrual schedule. The Available balance reflects only what has been earned so far, not the full annual allowance.

Searching Balances

Use the search bar to look up a specific employee, or filter by leave policy type to compare balances across the team for a single category.

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Policies Tab

The Policies tab is where you define and manage your company's leave policies.

Time-Off Types

Omnivoo supports the following leave types:

Type	Description
Vacation	Paid time off for rest and personal activities
Sick Leave	Leave for illness, medical appointments, or recovery
Personal	Flexible days for personal matters
Parental	Maternity, paternity, or adoption leave
Bereavement	Leave following the death of a family member

Each type has a distinct icon and color in the interface for easy identification.

Creating a Policy

1. Click Add Policy on the Policies tab.
2. Select the leave type.
3. Configure the policy settings (see below).
4. Click Save.

Policy Settings

Setting	Description
Policy Name	Display name (e.g., "Annual Vacation", "Sick Days 2026")
Leave Type	Which category this policy belongs to
Allowance	Total days available per period
Accrual Type	How days are granted -- see below
Carry-Over	Whether unused days roll into the next period -- see below
Effective Date	When this policy takes effect
Eligible Employees	Which employees or groups are covered

Accrual Types

Choose how leave days are allocated:

• All at once -- The full allowance is available from the start of the period (e.g., January 1).
• Monthly accrual -- Days accrue evenly each month (e.g., 1.67 days per month for a 20-day annual policy).
• Bi-weekly accrual -- Days accrue every two weeks.
• Per pay period -- Days accrue with each payroll cycle.

info

For new hires joining mid-period, accrual policies automatically prorate the allowance based on their start date.

Carry-Over Settings

Configure what happens to unused leave at the end of the period:

• No carry-over -- Unused days expire. Employees lose any remaining balance.
• Unlimited carry-over -- All unused days roll forward to the next period.
• Capped carry-over -- A maximum number of days can be carried over (e.g., up to 5 days).
• Carry-over with expiry -- Carried-over days must be used within a specified timeframe (e.g., within 90 days of the new period).

warning

Changing carry-over settings on an existing policy affects all employees covered by that policy. Review the impact on current balances before making changes, and communicate any updates to your team.

Editing and Deactivating Policies

• Edit -- Click on a policy to modify its settings. Changes apply going forward.
• Deactivate -- Deactivating a policy stops new accruals and blocks new requests under that policy. Existing approved leave remains scheduled.

What's Next

• Benefits Dashboard -- Return to the overview
• Benefit Plans -- Browse and configure benefit plans