Leave Approvals
When employees submit leave requests through Omnivoo, those requests land on your Leave Approvals page for review. This guide explains how to manage incoming requests, approve or reject them, and keep track of your team's leave activity.
Accessing the Leave Approvals Page
From the main menu, go to the EOR section and click "Leave Requests" in the sidebar. You can also reach this page from the EOR Dashboard.
At the top right, you will see a "Manage Policies" button that takes you to the Leave Policies configuration page where you can set up or modify your company's leave rules.
Understanding the Dashboard
Summary Cards
The top of the page shows four summary cards that give you an at-a-glance overview:
| Card | What It Shows |
|---|---|
| Total | The total number of leave requests across all statuses. |
| Pending | Requests waiting for your review. These need your attention. |
| Approved | Requests you have already approved. |
| Rejected | Requests you have declined. |
Check the Pending count regularly. Employees are waiting for your decision, and delayed responses can affect their plans and morale.
Filter Tabs
Below the summary cards, you can filter the request list by status:
- All — Shows every request regardless of status.
- Pending — Only requests awaiting your decision.
- Approved — Only approved requests.
- Rejected — Only rejected requests.
Each tab shows a count in parentheses so you know how many requests are in each category.
Reviewing a Leave Request
Each leave request displays the following information:
| Field | Description |
|---|---|
| Employee | The employee's name and email address. |
| Type | The type of leave — Casual, Sick, or Earned. |
| Dates | The start and end dates of the requested leave period. |
| Days | The number of leave days requested. If it is a half-day request, this is noted with "(half)." |
| Reason | The employee's stated reason for the leave, if provided. |
| Status | The current status — pending, approved, or rejected. |
Approving a Leave Request
To approve a pending leave request:
- Find the request in the list (use the Pending filter tab for quick access).
- Click the "Approve" button on the request row.
- The request status will change to approved and the employee will be notified.
The employee's leave balance will be updated automatically.
Approving a leave request immediately deducts the corresponding days from the employee's leave balance for that leave type.
Rejecting a Leave Request
Rejecting a request requires you to provide a reason, so the employee understands why their request was declined.
- Find the pending request and click the "Reject" button.
- A text field will appear asking for the reason for rejection.
- Enter a clear, specific reason (this is required — you cannot submit without a reason).
- Click "Reject" to confirm.
The request status will change to rejected and the employee will be notified with your stated reason.
Always provide a meaningful rejection reason. Generic responses like "denied" create confusion and may require follow-up conversations. Be specific — for example, "Team coverage is insufficient during this period" or "Please resubmit for the following week instead."
Leave Types Explained
| Type | Label | Typical Use |
|---|---|---|
| Casual | Casual Leave | Short-notice personal time off — errands, appointments, family events. |
| Sick | Sick Leave | Illness or medical appointments. Some policies require a medical certificate for extended sick leave. |
| Earned | Earned Leave | Planned vacation or extended time off. Usually requires advance notice. May be encashable at separation. |
For a complete list of all leave types including parental, bereavement, and unpaid leave, see Leave Policies.
Mobile View
On smaller screens, leave requests are displayed as cards instead of a table. Each card shows the same information — employee details, leave type, dates, status, and action buttons — in a stacked layout optimized for mobile use.
Frequently Asked Questions
Can I approve or reject requests in bulk?
Currently, each request must be handled individually. This ensures you review the details of each request before making a decision.
What happens when I approve a request?
The employee is notified, their leave balance is updated, and the approved dates are reflected in the team calendar. The leave will also be accounted for in the next payroll run.
Can I change my decision after approving or rejecting?
Once a request is approved or rejected, the decision is final from the Leave Approvals page. If you need to reverse a decision, contact Omnivoo support.
Does rejecting a request restore the employee's leave balance?
Rejecting a request does not affect the employee's leave balance, because the balance is only deducted upon approval. A rejected request simply returns to its original state.
How does half-day leave work?
Employees can request half-day leave when they need only a portion of the day off. Half-day requests count as 0.5 days against the employee's leave balance.
What's Next?
- Leave Policies — Configure leave types, annual allowances, and carry-forward rules.
- Requesting Leave — How employees submit leave requests (share with your team).
- Special Leave — Parental leave, bereavement, and other special categories.