Hiring Your First Employee
Once your company is set up and verified, you can hire employees through Omnivoo's EOR hiring wizard. This guide walks you through the process.
Before You Start
Make sure you have:
- A verified Omnivoo workspace (setup guide)
- The candidate's full name and email address
- The agreed compensation (monthly CTC for India, or monthly salary for other countries)
Step 1: Start the Hiring Wizard
- From your employer dashboard, navigate to the EOR section.
- Click Hire Employee.
- The hiring wizard opens with four steps: Employee Info, Employment, Compensation, and Review.
Before proceeding, Omnivoo checks that your company profile is complete (registered address, signatory details, billing information, and legal agreements). If anything is missing, you will be prompted to complete it first.
Step 2: Enter Employee Information
Fill in the candidate's details:
- First name and Last name -- As they should appear on employment records.
- Email address -- They will receive an onboarding invitation here.
- Job title -- Their role in your organization.
All fields are required. The wizard validates your input as you go.
Step 3: Set Employment Details
- Country -- Select the employment country. Omnivoo currently supports India, United States, United Kingdom, Canada, Australia, Germany, and Singapore.
- Start date -- When you want employment to begin.
Step 4: Set Compensation
The compensation step varies depending on the selected country.
For India
Enter the monthly CTC (Cost to Company) in Indian Rupees (INR). Omnivoo provides a live payroll preview showing the salary breakdown:
| Component | Details |
|---|---|
| Basic Salary | Percentage of CTC (default: 40%) |
| HRA | Percentage of CTC (default: 20%) |
| Special Allowance | Remaining amount after statutory allocations |
| Employee PF | Employee provident fund contribution |
| Employer PF | Employer provident fund contribution |
| ESI | Employee State Insurance (if applicable based on gross salary) |
| Professional Tax | State-specific professional tax deduction |
| Gratuity Provision | Employer gratuity provision |
| TDS | Tax deducted at source based on selected tax regime |
You can customize the salary structure by expanding the Advanced section:
- Basic percentage -- Adjust the basic salary proportion (default: 40%).
- HRA percentage -- Adjust the HRA proportion (default: 20%).
- Tax regime -- Choose between New or Old tax regime (default: New).
- State -- Select the employee's work state (affects professional tax).
- PF mode -- Choose between capped (contributions capped at statutory limit) or full basic.
Click Preview Payroll to see the full breakdown including net take-home pay and total employer cost.
For Other Countries
Enter the monthly salary in the appropriate currency. The currency is set based on the selected country.
Step 5: Review and Confirm
The review step shows a summary of all details:
- Employee name and email
- Country and start date
- Job title
- Compensation details and salary breakdown (for India)
Review everything carefully, then click Confirm & Hire to create the employee record.
What Happens Next
After you confirm:
- An EOR engagement and subscription are created for the employee.
- The employee receives an onboarding invitation via email.
- They complete onboarding by submitting personal details, bank information, and tax declarations.
- Once onboarding is complete, their employment officially begins on the start date.
- For India-based employees, Omnivoo handles statutory registrations (PF, ESI where applicable).
Hiring Multiple Employees
You can run the hiring wizard multiple times. Each employee gets their own compensation structure and onboarding flow.