Company Setup & KYB
Before you can hire your first EOR employee, Omnivoo needs to verify your company through a one-time setup process. This includes providing your company's legal details, billing information, and uploading KYB (Know Your Business) documents.
You only need to complete company setup once. After verification, you can hire as many employees as you need without repeating this step.
Getting Started
Navigate to EOR Dashboard and click Hire Employee. If your company hasn't been set up yet, you'll be automatically redirected to the Company Setup page.
Step 1: Company Legal Details
Provide your company's registered information. All fields are required.
| Field | Description | Example |
|---|---|---|
| Registered business address | Your company's official registered address | 123 Main Street |
| City | City of registration | San Francisco |
| State / Province | State or province | California |
| ZIP / Postal code | Postal code (3-10 characters) | 94105 |
| Authorized signatory name | Full legal name of the person who will sign employment agreements | Jane Smith |
| Authorized signatory title | Their role at the company | CEO |
The authorized signatory is the person who will sign the EOR agreements on your company's behalf. This is typically a C-level executive, director, or someone with legal signing authority. Choose carefully — this name will appear on all agreements.
Step 2: Billing Information
Set up your billing details for EOR service fees and payroll funding.
| Field | Description | Required |
|---|---|---|
| Billing contact name | Name of the person responsible for billing | Yes |
| Billing email | Email where invoices and billing notifications are sent | Yes |
| Billing address | Address for billing (can be same as registered address) | Optional |
| Invoice currency | Automatically set based on your billing country | Auto |
- Check "Same as registered address" if your billing address matches your registered address.
- The invoice currency is determined by your billing country. For example, US-based companies are invoiced in USD, UK-based in GBP, and EU-based in EUR.
Step 3: Company Documents (KYB)
Omnivoo requires four documents to verify your business identity. These are standard Know Your Business (KYB) requirements.
Required Documents
The specific document names vary by country. Here are examples for common jurisdictions:
| Document Type | US | UK | India |
|---|---|---|---|
| Incorporation certificate | Certificate of Incorporation | Companies House Registration Certificate | Certificate of Incorporation (MCA) |
| Tax registration | EIN Letter (IRS) | UTR Number or VAT Certificate | PAN Card |
| Director ID | Passport or Driver's License | Passport | Passport or Aadhaar Card |
| Proof of address | Utility Bill or Bank Statement (< 3 months) | Utility Bill (< 3 months) | Utility Bill or Bank Statement |
- Accepted formats: PDF, JPG, or PNG
- Maximum file size: 10MB per document
- Proof of address must be less than 3 months old
- All 4 documents must be uploaded before you can proceed
Upload Methods
You can upload documents in two ways:
- Click to upload — Click on the upload area for each document type and select a file from your computer.
- Drag and drop — Drag a file directly onto the upload area.
Document Status
After uploading, each document shows one of these statuses:
| Status | Meaning |
|---|---|
| Uploaded | Document received and pending review |
| Rejected | Document was rejected — check the rejection reason and re-upload |
If a document is rejected, you'll see the specific rejection reason (e.g., "Document expired" or "Image too blurry"). Simply click "Click to re-upload" to submit a replacement.
Completing Setup
Once all fields are filled in and all 4 documents are uploaded, click "Continue to Agreements". You'll be taken to the EOR Agreements page to review and sign the required legal agreements.
Company Setup ──> EOR Agreements ──> Hire Employee
(you are here)
Common Questions
Can I update my company details later? Yes. Contact contact@omnivoo.com to update registered company information after initial setup.
What if my country isn't listed in the document examples? Don't worry — the system automatically shows the correct document labels for your country. The examples above cover the most common jurisdictions.
How long does KYB verification take? Document review is typically completed within 1-2 business days. You'll be notified by email once verification is complete.
What's Next?
- EOR Agreements — Review and sign the required legal agreements.
- Hiring an EOR Employee — Walk through the hiring wizard.
- EOR Dashboard — Return to your EOR command center.