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This guide walks you through the complete process of hiring a new employee through Omnivoo’s EOR service, from company compliance checks to creating the employee. EOR hiring is available in India today. To engage people in other countries, use contractors instead.

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Before You Start: Company Compliance Gate

If this is your first time hiring an EOR employee, Omnivoo requires some one-time company setup to ensure compliance. You’ll be prompted to complete these steps before proceeding:
  1. Company Setup. Provide your registered address, authorized signatory, billing information, and upload KYB documents.
  2. EOR Agreements. Review and sign the Master Service Agreement (MSA), Data Processing Agreement (DPA), and Commercial Addendum.
You only need to complete the compliance gate once. After your first hire, you can proceed directly to the hiring wizard for all future employees.

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The Hiring Wizard

Once your company compliance is verified, start a hire from your Home dashboard: click + Add People and choose to hire an India EOR employee. This opens the 4-step hiring wizard (Employee Info, Employment, Compensation, Review). The page is titled Hire EOR Employee with the subtitle “Set up a new employee through Employer of Record” and a Back to EOR Dashboard link at the top. When the wizard loads, it runs a compliance check: if your company setup or agreements are not finished, it sends you to Company Setup or EOR Agreements first.

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Moving Between Steps

Use Back and Next Step → to move through the wizard. You can click an earlier completed step’s title to jump back, but you cannot skip ahead, and each step must be valid before Next Step advances you:
  • Step 1 needs first and last name, a valid email, and a job title.
  • Step 2 needs a start date, work hours greater than 0, and a notice period of 0 or more.
  • Step 3 needs an annual gross salary greater than 0, and every bonus or equipment item you added must be complete.
1

Employee Information

Provide the basic details about the person you’re hiring:Each field validates when you move off it (on blur): a green check appears when the value is valid, and an inline red error appears when it is not. The email must match a standard email format.
Use the employee’s personal email if they don’t have a company email yet. They’ll receive their onboarding invitation at this address.
2

Employment Details

Configure where and when the employee will work:Because EOR hiring is India only, India determines which employment laws, benefits, and tax rules apply. See What is Employer of Record? for more.
3

Compensation

Set the employee’s pay:Salary is always entered in INR. A banner on this step explains that if your invoice currency is not INR, your invoice converts from INR to your billing currency at the live FX rate, per your MSA, when payroll is approved.

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Employer contributions: on top, or inside CTC

You choose how the cost-to-company figure is presented:
  • On top of salary (recommended). The salary you entered is what the employee is paid. Provident fund, ESI and gratuity are added to your cost.
  • Inside the CTC figure. The amount you entered is your total cost, and the employee’s salary works out lower than the headline once employer contributions are accounted for.
The Cost breakdown panel updates live as you type, and shows both sides: what you pay, and what the employee takes home.
This choice is about how the CTC figure is presented. Employer provident fund is never recovered from an employee’s wages, which section 12 of the EPF Act prohibits.

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Bonuses

Add as many as the offer includes. Each one takes a type, an amount (a fixed sum or a percentage of annual gross salary), how often it is paid, and the date of the first payout.Omnivoo creates the payroll entry for you: a one-off bonus is scheduled for the payroll run containing its payout date, and a repeating one is added to every run it falls due in.Two things follow from how often a bonus is paid:
  • A bonus paid monthly counts as ESI wages, because section 2(22) of the ESI Act covers anything paid at intervals of two months or less. A quarterly, annual or one-off bonus does not.
  • No bonus is provident fund wages, at any frequency. Section 2(b) of the EPF Act excludes them, so a bonus does not build retirement corpus.
Statutory bonus is different from the rest. It is a legal obligation under the Payment of Bonus Act, 1965 for employees earning basic plus DA of ₹21,000 a month or less, at between 8.33% and 20% of a wage capped at ₹7,000 (or the state minimum wage, whichever is higher). Omnivoo shows you the obligation for this employee when you pick that type.

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Incentive plan

Turn this on to record a performance incentive arrangement. There is no amount to schedule, because incentives vary each time by definition. You raise each one as a payroll adjustment when it is earned.

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Equipment

Ask Omnivoo to buy equipment for the employee. Each item needs a type, a link to where you want it bought, an estimated cost, and a screenshot or quote (PDF, JPG or PNG, up to 5 MB). Model details are optional.The type matters for the employee’s tax: laptops and computers are exempt from perquisite valuation under Rule 3(7)(vii) of the Income Tax Rules, while other items are valued at 10% of cost a year and added to their taxable salary. The form tells you which applies.
4

Review & Confirm

Before submitting, you’ll see a summary of everything you’ve entered, grouped into three sections:
  • Employee - name, email, and job title.
  • Employment - country, start date, work hours per week, and notice period.
  • Compensation - annual gross salary, how employer contributions are treated, every bonus, the incentive plan, each equipment request, and your total cost to company. Plus the FX note when your invoice currency is not INR.
Review the details, then click Create EOR Employee (it reads Creating while it submits). On success you see either a first-hire celebration or an Employee created successfully! screen, each with a Back to EOR Dashboard button.
You can track each employee from their detail page. See Managing EOR Employees.

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Common Questions

Can I hire multiple employees at once? Yes. Run through the hiring wizard for each employee individually. Each submission is processed independently. Where do I track a new hire? Open the employee from your People page to see their detail page, including onboarding and bank-details status. See Managing EOR Employees.

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What’s Next?