EOR Compliance Dashboard
The Compliance Dashboard gives you full visibility into statutory filings across all your EOR employees. Omnivoo handles filings on your behalf, but this dashboard lets you track status, review deadlines, and download returns for your records.
Overview
The Compliance Dashboard is accessible from the EOR section in the main navigation. It shows all statutory filings for your EOR workforce, organized by type and status.
Summary Cards
At the top of the dashboard, four summary cards give you a quick snapshot:
| Card | What It Shows |
|---|---|
| Next Due | The nearest upcoming filing deadline and its type |
| Overdue | Number of filings that have passed their deadline without being filed |
| Filed This Year | Total number of filings completed in the current calendar year |
| Pending | Number of filings that are due but not yet submitted |
If the Overdue count is greater than zero, address it immediately. Overdue statutory filings can result in penalties and interest charges from government authorities. Omnivoo will flag these proactively, but your attention may be required for certain filings.
Filing Types
Omnivoo manages the following statutory filings for Indian EOR employees:
PF / EPF (Provident Fund)
| Detail | Info |
|---|---|
| What | Monthly contribution filing for Employee Provident Fund |
| Authority | EPFO (Employees' Provident Fund Organisation) |
| Frequency | Monthly |
| Due Date | 15th of the following month |
| Export Format | ECR (Electronic Challan-cum-Return) file |
The PF filing includes both employee (12%) and employer (12%) contributions. The ECR file is the standard format accepted by the EPFO portal.
ESI (Employee State Insurance)
| Detail | Info |
|---|---|
| What | Monthly contribution filing for Employee State Insurance |
| Authority | ESIC (Employees' State Insurance Corporation) |
| Frequency | Monthly (contributions), Half-yearly (returns) |
| Due Date | 15th of the following month (contributions) |
| Export Format | ESI Return file |
| Applicability | Employees with gross salary up to Rs 21,000/month |
ESI is only applicable to employees whose gross monthly salary is Rs 21,000 or below. If all your Indian employees earn above this threshold, ESI filings won't appear in your dashboard.
TDS 24Q (Tax Deducted at Source)
| Detail | Info |
|---|---|
| What | Quarterly return of TDS on salary payments |
| Authority | Income Tax Department |
| Frequency | Quarterly |
| Due Dates | Q1: July 31, Q2: Oct 31, Q3: Jan 31, Q4: May 31 |
| Export Format | 24Q return file |
The 24Q return reports all salary payments and TDS deductions for each employee during the quarter.
Form 16 (Annual Tax Certificate)
| Detail | Info |
|---|---|
| What | Annual certificate of TDS deducted from employee salary |
| Authority | Income Tax Department |
| Frequency | Annual |
| Due Date | June 15 (for the previous financial year) |
| Format | PDF (per employee) |
Form 16 is issued to each employee and serves as their proof of tax deduction. Employees need it to file their personal income tax returns.
Filing Statuses
Each filing in the dashboard has one of three statuses:
| Status | Badge Color | Meaning |
|---|---|---|
| Filed / Acknowledged | Green | Filing submitted to the authority and acknowledgment received |
| Pending | Yellow | Filing is due but has not been submitted yet |
| Overdue | Red | Filing deadline has passed without submission |
Filtering Filings
Use the filter bar at the top of the filing list to narrow your view:
- Filing Type — Filter by PF, ESI, TDS, or Form 16
- Status — Show only Filed, Pending, or Overdue items
- Period — Filter by month or quarter
- Year — Filter by financial year
Exporting Returns
You can download filing returns directly from the dashboard for your records or for manual submission to authorities.
How to Export
- Find the filing you want to export in the list.
- Click the "Download" or "Export" button on that row.
- The file downloads in the appropriate format.
Export Formats by Filing Type
| Filing Type | Export Format | Description |
|---|---|---|
| PF / EPF | ECR file (.txt) | Electronic Challan-cum-Return, uploadable to EPFO portal |
| ESI | ESI Return file | Contribution details in ESIC-accepted format |
| TDS 24Q | 24Q file | Quarterly return in Income Tax Department format |
| Form 16 | Individual certificate per employee |
Download and archive your filing returns regularly. While Omnivoo retains all records, having your own copies is good practice for audit preparedness.
Form 16 Download
Form 16 can be downloaded individually per employee or in bulk:
- Individual — Go to the employee's detail page > Documents tab > Form 16
- Bulk — From the Compliance Dashboard, filter to Form 16, select the financial year, and click "Download All"
How Omnivoo Handles Filings
Omnivoo manages the end-to-end filing process:
- Calculation — We compute contributions and deductions based on each employee's salary, attendance, and applicable rates.
- Preparation — Filing returns are prepared in the required format for each authority.
- Submission — Returns are filed electronically with the respective government portals.
- Acknowledgment — We track submission status and record acknowledgment numbers.
- Notification — You're notified when filings are completed or if any issues arise.
While Omnivoo handles filings proactively, certain situations may require your input — for example, confirming employee details for first-time registrations or approving amendments. You'll be notified in the dashboard and via email when action is needed.
Compliance for Other Countries
For non-India EOR employees, the compliance dashboard shows country-specific filings:
| Country | Common Filings |
|---|---|
| United States | Federal/state payroll tax, W-2, quarterly 941 |
| United Kingdom | PAYE, National Insurance, P60 |
| Germany | Social security, income tax, annual tax certificate |
| Canada | CPP, EI, T4 |
The dashboard adapts to show relevant filing types based on the countries where you have active employees.
Common Questions
Does Omnivoo handle all filings automatically? Yes, for standard filings. You don't need to manually submit anything. The dashboard is for visibility and record-keeping.
What if a filing shows as Overdue? Contact Omnivoo support immediately. Overdue filings may incur penalties. In most cases, Omnivoo resolves these before they become overdue, but edge cases (e.g., pending employee registrations) can cause delays.
Can I file returns myself? The returns are available for download, but Omnivoo handles submission as part of the EOR service. Manual filing is not recommended as it could result in duplicate submissions.
What's Next?
- EOR Dashboard — Return to the main EOR overview.
- Managing EOR Employees — View individual employee compliance status.
- Employee Offboarding & Settlement — Understand compliance requirements during offboarding.