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When an EOR employee is offboarded, Omnivoo calculates a Full & Final (F&F) settlement, the complete payout the employee is entitled to upon separation. As the employer, you need to review the settlement breakdown and approve it before the final payment is processed. This page explains what goes into a settlement, how to review it, and what happens after you approve.

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What Is a Full & Final Settlement?

A Full & Final settlement is the last financial transaction between an employer and a departing employee. It accounts for everything the employee has earned but not yet received, minus anything they owe. In India, F&F settlements are governed by labor law and must include specific components depending on the reason for separation, the employee’s tenure, and their salary structure.
Omnivoo calculates the settlement automatically based on the employee’s engagement data, salary structure, and leave balances. You do not need to compute any of these figures manually.

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How to Access Settlement Approvals

1

Open the Settlement for an Employee

A settlement is tied to a specific offboarded employee. The simplest way to open it is from the employee’s detail page: on the Documents tab of a terminated employee, click View Settlement. This opens the Settlement Approvals page for that engagement (the URL carries an engagementId).If you open the page without an employee selected, it shows an empty state that reads “Full & Final settlements will appear here when employees are offboarded.” There is no master list of all settlements; you open them one employee at a time.
2

Review the Settlement

The settlement page displays a complete breakdown organized into three sections: summary cards, earnings, and deductions.

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Summary Cards

At the top of the page, you will see three cards:

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Employee Details

Below the summary, you will find the employee’s information:
  • Name and Email: the departing employee.
  • Last Working Day: their final day of active work (may differ from termination date if they served a notice period).
  • Reason: the reason for separation captured at termination.
3

Review the Earnings Breakdown

The Earnings section shows everything the employee is entitled to receive:
Gratuity EligibilityGratuity is only payable to employees who have completed 5 or more years of continuous service. The settlement page shows a badge next to the Gratuity line indicating whether the employee qualifies. If they do not qualify, the gratuity amount will be zero.
4

Review the Deductions Breakdown

The Deductions section shows amounts that will be subtracted from the settlement:
5

Confirm the Net Settlement

The Net Settlement Amount is displayed prominently at the bottom. This is the total earnings minus total deductions. If the employee had a long tenure, the tenure in years is also shown.Review this final number carefully. This is the exact amount that will be paid to the employee once you approve.
6

Approve the Settlement

If the settlement status is pending, you will see an “Approve Settlement” button. Click it to open a confirmation dialog.The confirmation dialog shows:
  • The net settlement amount
  • The employee’s name
  • A clear warning that this action cannot be undone
Click “Confirm Approval” to approve. The status will change from pending to approved, and Omnivoo will process the payment.
Settlement approval is irreversible. Once approved, the payment will be initiated and cannot be recalled. Review all earnings and deductions carefully before confirming.

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Settlement Statuses

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Frequently Asked Questions

A settlement is automatically created when you initiate the offboarding process for an EOR employee. You do not need to request it manually.
No. The settlement is calculated by Omnivoo based on the employee’s actual salary data, leave balances, tenure, and contractual terms. If you believe a figure is incorrect, contact Omnivoo support before approving.
Once you approve, the status changes to approved and Omnivoo processes the payment, which is then disbursed to the employee’s bank account (status paid). Banking timelines apply.
If the employee raises concerns about the settlement, contact Omnivoo support. We will review the calculation and provide documentation for each component.

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What’s Next?