Hiring an EOR Employee

This guide walks you through the complete process of hiring a new employee through Omnivoo's EOR service — from company compliance checks to sending the offer.

Before You Start: Company Compliance Gate

If this is your first time hiring an EOR employee, Omnivoo requires some one-time company setup to ensure compliance. You'll be prompted to complete these steps before proceeding:

1. Registered Address — Confirm your company's registered business address.
2. Authorized Signatory — Designate who is authorized to sign employment agreements on your company's behalf.
3. Master Service Agreement (MSA) — Review and accept Omnivoo's EOR service agreement.
4. Billing Setup — Add a payment method for EOR service fees and payroll funding.

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You only need to complete the compliance gate once. After your first hire, you can proceed directly to the hiring wizard for all future employees.

The Hiring Wizard

Once your company compliance is verified, click "Hire Employee" from the EOR Dashboard to launch the 4-step hiring wizard.

Step 1: Employee Information

Provide the basic details about the person you're hiring:

Field	Description	Required
First Name	Employee's legal first name	Yes
Last Name	Employee's legal last name	Yes
Email Address	Employee's personal or work email (used for onboarding invite)	Yes
Job Title	The role they'll be performing	Yes

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Use the employee's personal email if they don't have a company email yet. They'll receive their onboarding invitation at this address.

Step 2: Employment Details

Configure where and when the employee will work:

Field	Description	Required
Country	The country where the employee is located and will work	Yes
Start Date	The intended employment start date	Yes

The country selection determines which local employment laws, benefits, and tax rules will apply. See supported countries for the full list.

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The start date must be at least 5 business days in the future to allow time for contract generation and compliance setup. For some countries, longer lead times may be required.

Step 3: Compensation

Set the employee's pay:

Field	Description	Required
Monthly Salary	The gross monthly salary amount	Yes
Currency	Defaults to USD	Yes

The salary you enter is the gross amount before local deductions (taxes, social contributions, etc.). To understand the full cost breakdown, use the EOR Cost Calculator before hiring.

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For India-based employees, the salary you enter is treated as the Cost to Company (CTC). This includes basic salary, allowances, and employer contributions to PF/ESI. See the Cost Calculator for a detailed breakdown.

Step 4: Review & Confirm

Before submitting, you'll see a summary of everything you've entered:

• Employee name, email, and job title
• Country and start date
• Monthly salary and estimated total employer cost
• Applicable statutory benefits for the selected country

Review all details carefully. Once you confirm:

1. The hiring request is submitted.
2. Omnivoo generates a locally compliant employment contract.
3. The employee receives an onboarding email at the address you provided.

After Hiring: What Happens Next

Once you confirm the hire, here's what happens automatically:

Step	What Happens	Timeline
Contract Generation	Omnivoo creates a compliant employment contract for the employee's country	Within 1 business day
Onboarding Email	Employee receives an invitation to complete onboarding (personal details, tax forms, bank info)	Immediate
Document Collection	Employee uploads required documents (ID, tax declarations, etc.)	Employee-dependent
Compliance Setup	Omnivoo registers the employee with local authorities (tax, social security, etc.)	1-5 business days
Payroll Enrollment	Employee is added to the next payroll cycle	By start date

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You can track onboarding progress from the employee's detail page. See Managing EOR Employees for more on the onboarding checklist.

Common Questions

Can I hire multiple employees at once? Yes. Run through the hiring wizard for each employee individually. Each submission is processed independently.

What if I need to change details after submitting? You can edit employee details from their profile page before the employment contract is signed. After signing, changes require a contract amendment.

How long until the employee can start working? Typically 5-10 business days, depending on the country and how quickly the employee completes onboarding.

What's Next?

• EOR Cost Calculator — Estimate costs before hiring.
• Managing EOR Employees — Learn about the employee detail view and lifecycle management.
• EOR Dashboard — Return to your dashboard to track the new hire.