Adjustment Approval

For extra oversight, an adjustment above a set amount can require approval before it is cleared for payroll. This keeps large or unexpected changes from flowing into a payroll run without a second person reviewing them.

How the Approval Threshold Works

Approval is controlled by a single setting on your account: an approval threshold amount, plus whether approval is required at all and who the approvers are. There is one threshold; it applies to both additions and deductions.

When you create an adjustment, its starting status is decided automatically:

• If approval is not required on your account, the adjustment is created as Approved.
• If approval is required and the amount is at or below the threshold, the adjustment is created as Approved.
• If approval is required and the amount is above the threshold (or no threshold is set, meaning all adjustments need approval), the adjustment is created as Pending Approval.

info

This threshold is configured on your account rather than through a self-serve settings screen. If you want to change whether approval is required, the threshold amount, or who can approve, contact Omnivoo support.

Reviewing Adjustments That Need Approval

1. Open the Payroll Adjustments page (/employer/payroll/adjustments).
2. Click the Pending Approval tab.
3. You will see every adjustment waiting for approval.

Click a row to open its detail view, where you can review the employee, category, type, amount, and notes before deciding.

Approving an Adjustment

You can approve from either the list or the detail view:

• From the list: click Approve on a pending row.
• From the detail view: open the adjustment and click Approve.

The status changes to Approved and the adjustment is ready to be picked up by a payroll run.

Who can approve

Only designated approvers on your account can approve adjustments, and you cannot approve an adjustment you created yourself. If you are not an approver, or you try to approve your own adjustment, the action is rejected with an error message.

Rejecting an Adjustment

1. On a pending adjustment, click Reject (from the list or the detail view).
2. Enter a rejection reason when prompted. The reason is optional and is appended to the adjustment's notes.
3. Confirm.

The adjustment moves to Cancelled status. It is not deleted - it stays in your records (on the Cancelled tab) for audit purposes. If the adjustment is still needed, create a new one with the corrected details.

Approval Status Flow

Created -> Pending Approval -> Approved -> Applied
                           \-> Cancelled (rejected)

Status	Meaning
Pending Approval	Waiting for an approver
Approved	Cleared (or below threshold) and ready for the next payroll run
Applied	Included in a payroll run
Cancelled	Rejected by an approver; kept on record but will not be applied

Adjustment Approval vs Payroll Run Approval

Adjustment approval is separate from payroll run approval:

• Adjustment approval decides whether an individual adjustment is cleared to enter a payroll run.
• Payroll run approval decides whether the whole payroll (including its adjustments) is processed and paid.

Both must be satisfied for an adjustment to result in a payment. An approved adjustment still needs the overall payroll run to be approved before it is processed.

Common Questions

What if an adjustment is still pending approval when payroll runs?

It is not included in that run. Once approved, it is picked up by the next matching payroll run.

Can I approve my own adjustment?

No. The approver and the creator must be different people. This is enforced automatically.