Managing Payroll Employees

The Payroll Employees page is where you manage everyone on your payroll -- adding new hires, updating details, and handling terminations.

Employee List Overview

When you navigate to Payroll > Employees, you see:

Stats Cards

At the top of the page, summary cards give you a quick snapshot:

• Total People -- Everyone currently in the payroll system.
• Active -- Employees currently receiving salary.
• Employees -- Count of employees (as opposed to contractors).

Search & Filters

Use the search bar and filters to find specific employees:

• Search -- Search by name. Press Enter to apply the search.
• Filter by status -- All Status, Active, Inactive, On Leave, or Terminated.
• Filter by type -- All Types or Employees.

Employee Table

The table displays the following columns for each employee:

Column	Description
Name	Full name and email address
Type	Employee or Contractor badge
Job Title	Current job title
Country	Country code (e.g., US, IN, GB)
Salary	Formatted salary with period (e.g., $75,000/yr, INR 50,000/mo)
Status	Active, Inactive, On Leave, or Terminated
Start Date	Employment start date
Actions	Edit and Delete buttons

Click on any employee row to view their full profile details.

Adding an Employee

To add a new employee to payroll:

1. Click Add Employee on the Employees page.
2. Complete each section of the form.

Personal Information

Field	Required	Description
First Name	Yes	Employee's first name
Last Name	Yes	Employee's last name
Email	Yes	Work email address (used for login and payslip delivery)
Phone	No	Contact number

Employment Details

Field	Required	Description
Type	Yes	Employee (currently the only supported type)
Start Date	Yes	First day of employment
Job Title	No	Job title (e.g., Software Engineer)
Department	No	Team or department assignment (e.g., Engineering)

Location

Field	Required	Description
Country	Yes	Select from 20 supported countries
State/Province	No	State or province
City	No	City
Postal Code	No	Postal or ZIP code
Address	No	Full street address

Supported countries include: United States, Canada, United Kingdom, Germany, France, Australia, India, Brazil, Mexico, Japan, Singapore, Netherlands, Spain, Italy, Poland, Philippines, Nigeria, South Africa, UAE, and Israel.

info

The employee's country determines which statutory deductions and compliance rules apply. For example, employees in India will have PF, ESI, and Professional Tax calculations applied automatically.

Compensation

Field	Required	Description
Salary	Yes	The base compensation amount (must be greater than 0)
Pay Period	Yes	Annual, Monthly, Hourly, or Daily
Currency	Yes	Select from 17 supported currencies (defaults to your payroll currency)
Tax ID	No	Tax identification number (e.g., PAN for India, SSN for US)

Supported currencies: USD, EUR, GBP, CAD, AUD, INR, BRL, MXN, JPY, SGD, CHF, PLN, PHP, NGN, ZAR, AED, ILS.

Payment Information

Field	Required	Description
Payment Method	No	Bank Transfer or PayPal
Bank Name	No	Employee's bank name
Account Holder Name	No	Name on the bank account
Account Number	No	Bank account number
Routing Number	No	Bank routing number (country-specific)
SWIFT/BIC Code	No	International bank code (for cross-border payments)

warning

Double-check bank details before saving. Incorrect bank information can delay salary disbursement and may incur failed transfer fees.

Additional Notes

An optional text field for any additional notes about the employee (e.g., special compensation arrangements, onboarding details).

Saving

3. Click Add Employee to save.
4. You will be redirected to the Employees list. The new employee will be included in the next payroll run.

Editing an Employee

To update an existing employee's details:

1. Find the employee in the list (use search or filters).
2. Click the Edit icon (pencil) in the Actions column, or click the employee row to open their profile.
3. Edit the fields you need to change.
4. Click Save.

tip

Salary changes take effect from the next payroll run. If a salary revision should apply retroactively, see Salary Revisions for how arrears are calculated.

Deleting an Employee

To remove an employee from payroll:

1. Find the employee in the list.
2. Click the Delete icon (trash can) in the Actions column.
3. Confirm the deletion in the dialog that appears.

warning

Deleting an employee removes them from the payroll system entirely. If the employee is leaving the company, consider using the termination workflow instead so that final salary and settlement are properly processed. See Full & Final Settlement for details.

Employee Statuses

Each employee has a status that reflects their current state:

Status	Meaning
Active	Currently employed and included in payroll runs
Inactive	Temporarily paused from payroll (e.g., extended unpaid leave)
On Leave	On approved extended leave; may or may not receive partial pay
Terminated	Employment ended; included in final payroll only

Status changes are reflected in the stats cards at the top of the Employees page and in payroll run calculations.