Managing Payroll Employees

The Payroll Employees page is where you manage everyone on your payroll -- adding new hires, updating details, and handling terminations.

Employee List Overview

When you navigate to Payroll > Employees, you see:

Stats Cards

At the top of the page, summary cards give you a quick snapshot:

• Total Employees -- Everyone currently in the payroll system.
• Active -- Employees currently receiving salary.
• On Leave -- Employees on extended leave.
• Terminated -- Employees who have been offboarded.

Search & Filters

Use the search bar and filters to find specific employees:

• Search -- Search by name or employee ID.
• Filter by status -- Active, Inactive, On Leave, Terminated.

Adding an Employee

To add a new employee to payroll:

1. Click Add Employee on the Employees page.
2. Complete each section of the form.

Personal Information

Field	Description
Full Name	Employee's legal name
Email	Work email address (used for login and payslip delivery)
Phone	Contact number
Date of Birth	Required for tax and compliance

Employment Details

Field	Description
Employee Type	Full-time or Part-time
Start Date	First day of employment
Department	Team or department assignment
Designation	Job title

Location

Select the employee's work location from the supported countries:

Australia, Brazil, Canada, France, Germany, India, Japan, Malaysia, Mexico, Philippines, Saudi Arabia, Singapore, South Africa, South Korea, Thailand, UAE, United Kingdom, United States, and more.

info

The employee's location determines which statutory deductions and compliance rules apply. For example, employees in India will have PF, ESI, and Professional Tax calculations applied automatically.

Compensation

Field	Description
Salary Amount	The base compensation amount
Salary Period	Annual, Monthly, or Hourly
Currency	Payment currency (defaults to your payroll currency)

The system automatically converts annual salary to monthly amounts for payroll processing.

Payment Method & Bank Details

Field	Description
Bank Name	Employee's bank
Account Number	Bank account for salary credit
Routing / IFSC	Bank routing code (country-specific)
Account Type	Savings or Current

warning

Double-check bank details before saving. Incorrect bank information can delay salary disbursement and may incur failed transfer fees.

Compliance & Tax ID

Field	Description
Tax ID / PAN	Tax identification number
PF / UAN Number	Provident Fund account (India)
ESI Number	ESI registration (India, if applicable)

These fields vary by country. Omnivoo shows only the fields relevant to the employee's location.

3. Click Save to add the employee to payroll.

The new employee will be included in the next payroll run.

Editing an Employee

To update an existing employee's details:

1. Find the employee in the list (use search or filters).
2. Click on the employee's name to open their profile.
3. Edit the fields you need to change.
4. Click Save.

tip

Salary changes take effect from the next payroll run. If a salary revision should apply retroactively, see Salary Revisions for how arrears are calculated.

Terminating an Employee

When an employee leaves the company:

1. Open the employee's profile.
2. Click Terminate Employee.
3. Enter the last working date.
4. Confirm the termination.

What happens after termination:

• The employee's status changes to Terminated.
• They are automatically included in the next payroll run for their final salary (prorated to their last working date).
• A Full & Final Settlement is triggered, covering pending salary, leave encashment, and any other dues.
• The employee retains access to their dashboard to download payslips and tax documents, but can no longer submit timesheets or leave requests.

Employee Statuses

Each employee has a status that reflects their current state:

Status	Meaning
Active	Currently employed and included in payroll runs
Inactive	Temporarily paused from payroll (e.g., extended unpaid leave)
On Leave	On approved extended leave; may or may not receive partial pay
Terminated	Employment ended; included in final payroll only

Status changes are reflected in the stats cards at the top of the Employees page and in payroll run calculations.