Managing Payroll Employees

The Payroll Employees page is where you add and edit the employees on your payroll and update their details.

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Getting There

The Payroll Employees page is at /employer/pay/employees and is reached from the Payroll dashboard (Pay). It is not a separate sidebar item.

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Employee List Overview

The page shows:

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Stats Cards

At the top of the page, summary cards give you a quick snapshot:

• Total People: Everyone currently in the payroll system.
• Active: Employees currently receiving salary.
• Employees: Count of employees (as opposed to contractors).

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Search & Filters

Use the search bar and filters to find specific employees:

• Search: Search by name. Press Enter to apply the search.
• All Status: Filter by Active, Inactive, On Leave, or Terminated.
• All Types: The only type option is Employees.

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Employee Table

The table displays the following columns for each employee: Click on any employee row to view their full profile details.

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Viewing an Employee’s Profile

Click any employee row to open their read-only profile at /employer/pay/employees/:id. The profile shows the employee’s name, a status badge, and an Employee type badge, along with their email and phone and an Edit button. Four overview cards summarise the Job Title, Salary, Country, and Start Date, followed by detail cards:

• Personal Information: Full Name, Email, Phone, Employee ID.
• Employment Details: Type (Employee), Status, Job Title, Department, Start Date, End Date.
• Location: Country, State/Province, City.
• Compensation: Salary, Currency, Pay Period.
• Payment Information: Payment Method.
• Record Information: Created and Last Updated timestamps.

Empty values fall back to sensible defaults. Phone shows “Not provided”. Job Title, Department, State, and City show “Not set”. End Date shows “N/A”, and Payment Method shows “Not set”. If the record cannot be loaded, the page shows Employee not found.

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Adding an Employee

To add a new employee to payroll:

1. Click Add Employee on the Employees page.
2. Complete each section of the form.

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Personal Information

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Employment Details

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Location

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Compensation

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Payment Information

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Additional Notes

An optional text field for any additional notes about the employee (e.g., special compensation arrangements, onboarding details).

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Saving

3. Click Add Employee to save.
4. You will be redirected to the Employees list. The new employee will be included in the next payroll run.

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Editing an Employee

To update an existing employee’s details: Unlike the Add form, the Edit form also exposes a Status dropdown (Active, Inactive, On Leave, Terminated) and an End Date field. Editing is also more lenient on validation: only First Name, Last Name, and Email are required, so a salary of zero is allowed on save (the Add form requires a salary greater than zero).

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Terminating an Employee

The Edit Employee page has a dedicated red Terminate button in the top-right, shown only while the employee is not already terminated. It is distinct from simply choosing Terminated in the Status dropdown. Clicking it opens a Terminate Employee dialog: Confirming marks the employee as terminated, sets the end date, and returns you to the employee list. Once an employee is terminated, the Terminate button disappears and a red This employee has been terminated banner (with the end date) appears at the top of the edit form.

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Deleting an Employee

To remove an employee from payroll:

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Employee Statuses

Each employee has a status that reflects their current state: Status changes are reflected in the stats cards at the top of the Employees page and in payroll run calculations.