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Off-Cycle Payroll

Use Off-Cycle Payroll to pay bonuses, reimbursements, or other supplemental amounts to specific employees without waiting for the regular monthly run.

Getting There​

Open Payments > Payouts to reach the Payroll dashboard, click Create Payroll, and choose Off-Cycle. This opens a three-step flow: Select Employees, Enter Amounts, and Review & Submit.

Step 1: Select Employees​

You will see a list of all active employees with their name, role, and salary.

  1. Tick the checkbox next to each employee who should receive this payment. Use Select All to include everyone (the header shows how many of the total are selected).
  2. Click Next.
info

If no active employees appear, add employees first. See Managing Payroll Employees.

Step 2: Enter Amounts​

Set a single Pay Date for the whole run (defaults to today). Then, for each selected employee, fill in a card:

  • Type -- The payment type. Options are Performance Bonus, Signing Bonus, Festival Bonus, Equipment Reimbursement, Travel Reimbursement, Internet Reimbursement, Overtime, Arrears, and Custom.
  • Amount -- The payment amount.
  • Notes (optional) -- Context for this payment.

You can remove an employee from the run with the x on their card. A running Total is shown at the bottom.

Every selected employee must have an amount before you can continue. Click Next.

Step 3: Review & Submit​

A summary table lists each employee, their payment type, and amount, along with the pay date and total. When everything looks right, click Create Off-Cycle Payroll.

You are taken to the run detail page, where you approve and pay the run the same way as a regular run. See Running Payroll for the approve-and-pay flow and Payroll Statuses Explained for what happens next.

tip

Off-cycle runs are ideal for mid-month bonuses, one-time reimbursements, or any payment that should not wait for the regular payroll cycle. For amounts that recur every month, use a recurring adjustment on the regular run instead.