Payroll History & Run Details
The Payroll History page gives you a complete record of every payroll run -- past, present, and in progress. Use it to track payments, review details, and monitor disbursement progress.
Accessing Payroll History
- Log in to your Omnivoo employer dashboard.
- Navigate to Payroll > History.
- You will see a list of all payroll runs, most recent first.
Filtering Payroll Runs
Use filters to narrow down the list:
- Status -- Filter by any payroll status (Draft, Approved, Completed, etc.). See Payroll Statuses Explained for a full list.
- Date range -- Select a start and end date to view payroll runs within a specific period.
Payroll Run Detail View
Click on any payroll run to see its full details. The detail view has several sections:
Header
At the top of the detail page you will see:
- Payroll name -- e.g., "March 2026 Payroll" (you can rename this).
- Status badge -- Color-coded status indicator showing the current state of the run.
- Action buttons -- Available actions depend on the current status:
- Approve -- Move from Pending Approval to Approved.
- Pay -- Initiate payment processing.
- Cancel -- Cancel a payroll run (available for Draft and Pending Approval).
Summary Cards
Quick-glance financial summary for the payroll run:
| Card | Description |
|---|---|
| Pay Date | The target date for salary disbursement |
| Gross Pay | Total earnings before deductions |
| Total Deductions | Sum of all statutory and other deductions |
| Net Pay | Total amount to be disbursed to employees |
| Employer Cost | Total cost including employer contributions (PF, ESI, gratuity) |
| People | Number of employees included in this payroll run |
Payment Status Timeline
For payroll runs that have reached the payment stage, a visual timeline tracks progress through six stages:
Awaiting Payment → Payment Received → Transferring to India → Transferred → Disbursing → Completed
| Stage | What It Means |
|---|---|
| Awaiting Payment | Omnivoo is waiting for the employer's payment to arrive |
| Payment Received | Employer's payment has been received and confirmed |
| Transferring to India | Funds are being converted and sent to the India payroll account |
| Transferred | Funds have arrived in India and are ready for disbursement |
| Disbursing | Individual salary transfers are being processed to employee bank accounts |
| Completed | All salaries have been successfully credited |
The timeline updates in real time. Each stage shows a timestamp when it was reached, so you can track exactly how long each step takes.
Timeline Section
Below the status timeline, a detailed log shows every event in the payroll run's history:
- When the run was created
- When it was approved (and by whom)
- When payment was initiated
- When each payment stage was reached
- Any issues or notes added along the way
Each entry includes a timestamp and the user who performed the action.
Payroll Items Table
The bottom section shows a detailed breakdown for each employee in the payroll run:
| Column | Description |
|---|---|
| Employee | Name and employee ID |
| Gross | Individual gross earnings |
| Deductions | Individual total deductions |
| Net Pay | Amount to be credited |
| FX Rate | Foreign exchange rate applied (if paying in a different currency) |
| Payment Status | Individual payment status for this employee |
Click on any employee row to see their full salary breakdown, including each component (basic, HRA, allowances) and each deduction (PF, tax, etc.).
If an individual employee's payment fails while others succeed, only that employee's row will show a failed status. You can retry the payment for specific employees without re-running the entire payroll.
Renaming Payroll Runs
By default, payroll runs are named by period (e.g., "March 2026 Payroll"). To rename:
- Open the payroll run detail page.
- Click the pencil icon next to the payroll name.
- Enter a new name (e.g., "March 2026 - Bonus Included").
- Press Enter or click Save.
This is useful for distinguishing between regular payroll runs and off-cycle runs (bonuses, corrections).
Downloading Payroll Data
From the payroll run detail page, you can download:
- Payroll summary (PDF) -- Overview of the entire run.
- Detailed register (CSV) -- Full breakdown for each employee, suitable for accounting.
- Bank transfer file -- Payment details for reconciliation.
Click the Download button in the header area and select the format you need.
Payroll data contains sensitive personal and financial information. Only share downloaded files with authorized personnel.