/employer/pay/runs/:id. It shows what the run costs you, where the money is right now, and what each person on it gets paid. It’s also where you approve a run, pay its invoice and discard a draft.
Getting there
Open Pay, then:- Click any run in the recent runs list, or
- Click View History and pick a run from Payroll History.
Header
The header shows the run’s name, its status, and a line with the period, the pay date and the run type (Regular, Off-cycle, Correction or Final pay). For what each status means, see Payroll Statuses Explained. On the right is the one thing to do next:
Everything else is in the ⋯ menu next to it:
- Edit reopens the run flow on this draft. Saving updates the same run.
- Rename lets you change the run’s name.
- Download salary register downloads a CSV with a row per person: gross, each deduction, what you pay on top, net pay, status, payment date, payment mode, UTR, and why a payment failed.
- Send back (approvers) returns a pending run to draft with what needs to change. We email the reason to everyone who runs payroll.
- Withdraw takes your own pending run back to draft.
- Discard asks for a reason. The run is kept, marked Discarded, and can’t be paid. Any adjustments it held go back to your adjustments list.
Needs your attention
Before the run is invoiced, a Needs your attention card lists anything worth checking:- someone who sent the run back, and why
- anyone without a bank account, who won’t be paid until they add one. When you approve, we name them again and ask before anything is invoiced. Approve anyway pays everyone else, and their pay goes out once they add bank details
- anyone who hasn’t signed their offer letter. They’re still paid for the work, so ask them to sign it from their account
- anyone whose gross moved 10% or more against last month
- a reminder that rates are live until you approve (see When your exchange rate is set)
Payouts that failed
If a salary didn’t reach someone’s bank, a red Payouts that failed card at the top names each person and the reason, for example “Rahul Verma wasn’t paid: Account closed”. The money stays with Omnivoo, and we pay it again once their bank details are fixed. We email them and you when this happens.Where the money is
Once the run is invoiced, five steps show where the money is, with the date each one happened: Approved → Payment received → Funds in India → Paying employees → Paid The step in progress is outlined. If a payout fails, Paying employees turns red and says how many failed. On a phone the steps run top to bottom.Paying the invoice
While the invoice waits for your money, the page shows Pay [amount] by bank transfer, with every detail you need: amount, reference, bank, account holder and the account fields for your currency. Each line has a Copy button. Send it as soon as you can so everyone is paid on the pay date. Bank transfers take 1 to 3 business days to arrive. Use the reference so we can match your payment. Then click I’ve sent the payment. You can also pay from Billing. Payment received is only marked once we’ve confirmed the money arrived, not when you tell us it’s sent. We email you when it arrives.What it costs
The Total to pay card (Total paid once your payment arrives) is split into the parts that make up your invoice, in your invoice currency:- Salaries, with the rupee amount and the rate next to it, for example “₹3,97,000 at 1 USD = ₹83.47”
- Additions, when there are any
- Employer contributions, for employees whose PF, ESI, gratuity, EDLI and LWF are on top of salary, and what a CTC doesn’t carry: PF and EDLI in a part month, LWF, and ESI on a bonus
- Health insurance, when anyone on the run is covered
- Omnivoo fee
- Transaction fee
- Wallet credit, when a credit from your Wallet was used
- Total
When your exchange rate is set
If your employees are paid in a different currency from the one you’re billed in, the run has to be converted.- Before you approve, the total is an Estimate at today’s rate, and it moves with the market.
- When you approve, the rate locks on the invoice. That’s the amount you pay.
- When the money converts, the card says the rate it actually converted at. Any difference goes to your Wallet: a credit when it’s in your favour, or an amount added to your next invoice when it isn’t.
Employees
The Employees table lists everyone on the run in rupees: days paid, gross, deductions, net pay and status, with a totals row at the bottom. Under a name you may see how their gross moved against last month, for example ”↑ 8% vs July”, or New this month. Click a name to open their profile. Days paid says how much of the period each line pays for. Someone who worked the whole month reads 31 of 31; someone who joined on the 20th reads 12 of 31 and is paid for those days only. Someone who leaves mid-month is prorated the same way, and anyone whose start date falls after the period is not on the run at all. A run created before Omnivoo counted the days reads Full month. The status says where each person’s pay is:
Click a row to see what the month is made of:
- Earnings: basic, HRA and allowances, plus any additions
- Deductions: TDS, PF, ESI, Professional Tax and anything else taken out
- You pay on top: employer PF, employer ESI, gratuity and other employer contributions, once the month is paid
- how the salary was paid (payment mode, UTR and time), or why it failed
- a Payslip download, once the payslip is ready
Statutory filings
For a regular monthly run, Statutory filings lists what that month’s deductions owe, once the run is paid:
A filing only appears when the run deducted it, so there’s no PF line before our establishment reaches 20 employees. Each one shows when it’s due or when it was filed, its reference (for example the PF TRRN or the TDS challan) and, when available, a download. Omnivoo files these for you.