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Payroll Settings & Configuration

Before running your first payroll, you need to configure a few key settings. These determine how often your team gets paid, in what currency, and who needs to approve each payroll run.

Accessing Payroll Settings​

  1. Log in to your Omnivoo employer dashboard.
  2. Navigate to Payroll > Settings.
  3. You will see sections for pay frequency, pay day, currency, and approval workflow.
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If this is your first time setting up payroll, Omnivoo will guide you through these settings before you can create your first payroll run.

Pay Frequency​

Choose how often you want to run payroll for your team:

FrequencyDescriptionBest For
WeeklyEvery week on a fixed dayHourly workers, short-term contracts
Bi-weeklyEvery two weeks on a fixed dayCommon in the US and Canada
Semi-monthlyTwice per month (e.g., 1st and 15th)Salaried employees with mid-month advances
MonthlyOnce per month on a fixed dayStandard for most salaried teams, required for India EOR
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If you are unsure which frequency to choose, monthly is the most common option and works well for salaried employees in most countries.

Changing Pay Frequency​

You can change your pay frequency at any time, but the change only takes effect for future payroll runs. Any payroll runs already in progress will use the frequency that was active when they were created.

Pay Day Configuration​

Set the specific day when employees receive their salary:

  • Weekly / Bi-weekly: Choose a day of the week (e.g., Friday).
  • Semi-monthly: Choose two days of the month (e.g., 1st and 15th).
  • Monthly: Choose a day of the month (e.g., 25th).
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If your chosen pay day falls on a weekend or bank holiday, salaries are disbursed on the preceding business day. Plan accordingly to avoid surprises.

Default Currency​

Set the default currency for payroll calculations. Omnivoo supports 17 currencies:

USD, EUR, GBP, INR, CAD, AUD, SGD, AED, SAR, MYR, PHP, BRL, MXN, JPY, KRW, THB, ZAR

The default currency is used when creating new payroll runs and adding new employees. Individual employees can still be paid in a different currency if needed -- foreign exchange conversion is handled automatically during disbursement.

Changing the Default Currency​

  1. Go to Payroll > Settings > Currency.
  2. Select your preferred currency from the dropdown.
  3. Click Save.

Existing employees and in-progress payroll runs are not affected by this change.

Approval Settings​

Control whether payroll runs require manual approval before processing:

Require Approval​

Toggle this setting to enforce an approval step before any payroll run is processed:

  • On (recommended): Payroll runs move to "Pending Approval" status after creation. An authorized approver must review and approve before payment processing begins.
  • Off: Payroll runs skip the approval step and move directly to payment processing after creation.
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Disabling approval means payroll runs are processed as soon as they are created. This is convenient for small teams but removes the safety net of a second pair of eyes on salary amounts.

Selecting Approvers​

When approval is required, you need to designate who can approve payroll runs:

  1. Go to Payroll > Settings > Approvers.
  2. Select one or more team members from the list.
  3. Only users with Admin or Owner roles in your workspace appear as options.
  4. Click Save.

Any designated approver can approve a payroll run -- you do not need all approvers to sign off.

First-Time Setup vs. Updating Settings​

First-Time Setup​

When you first access payroll, Omnivoo walks you through a guided setup:

  1. Select pay frequency -- Choose weekly, bi-weekly, semi-monthly, or monthly.
  2. Set pay day -- Pick the specific day.
  3. Choose currency -- Set your default currency.
  4. Configure approval -- Enable approval and select approvers.
  5. Confirm and save -- Review your choices and finalize.

You must complete this setup before you can create your first payroll run.

Updating Settings Later​

To change any setting after initial setup:

  1. Navigate to Payroll > Settings.
  2. Edit the setting you want to change.
  3. Click Save.

Changes apply to future payroll runs only. In-progress runs are not affected.

How Settings Affect Payroll Runs​

Your settings directly control how payroll runs are created:

SettingEffect on Payroll Runs
Pay frequencyDetermines the payroll period (e.g., March 1-31 for monthly)
Pay daySets the target pay date shown on each run
CurrencySets the default currency for new payroll items
Approval requiredAdds or skips the "Pending Approval" step in the payroll workflow
ApproversControls who sees the "Approve" button on pending payroll runs
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Review your payroll settings at the start of each fiscal year. Currency changes, new approvers joining the team, or shifting pay schedules are all common reasons to update.