Payroll Email Notifications
Omnivoo sends email notifications at every step of the payroll process to keep both employers and employees informed. All emails are sent automatically — no configuration required.
For Employers
Employer admins (owners and admins) receive notifications at each payroll status change:
| When | Email Subject | What It Includes |
|---|---|---|
| Payroll run created | "Payroll Created: {name}" | Run ID, pay period, pay date, total net amount, employee count |
| Payroll approved | "Payroll Approved: {name}" | Who approved it, total net amount |
| Payment initiated | "Action Required: Payment Pending" | Total amount due, payment instructions |
| Payment received | "Payment Received: {name}" | Confirmation that employer payment was received |
| Transfer to India initiated | "Payroll Transfer Initiated: {name}" | Transfer date, USD amount being transferred |
| Funds received in India | "Funds Received - Disbursements Started" | Conversion rate (e.g., 1 USD = ₹83.45), total INR amount, employee count |
| All disbursements complete | "Payroll Completed: {name}" | Total disbursed, number of employees paid |
| Payments failed | "Payroll Issue: {name}" | Number of failed payments, error details |
| Automated payroll created | "Automated Payroll: {name}" | Whether it was auto-approved or needs manual approval |
info
All employer emails include a link to the payroll dashboard where you can view full details.
For Employees
Employees receive notifications about their individual salary and payslip:
| When | Email Subject | What It Includes |
|---|---|---|
| Salary transfer initiated | "Your salary for {month} is being transferred" | Net salary amount (₹), transfer mode (NEFT/RTGS/IMPS) |
| Salary credited | "Salary credited - {month}" | Amount credited (₹), UTR number, transfer mode, credit date |
| Payslip ready | "Your payslip for {month} is ready" | Gross salary, deductions, net salary summary |
tip
The UTR number (Unique Transaction Reference) included in the salary credited email can be used to track the transaction with your bank if the credit doesn't appear immediately.
Timing
- Employer notifications are sent immediately when each status change occurs.
- Employee salary transfer emails are sent when individual bank transfers are initiated by Omnivoo.
- Employee salary credited emails are sent when the bank transfer is confirmed as successful (typically within 1-2 business days).
- Payslip emails are sent after payslips are generated, which happens after the payroll run is completed.
Email Delivery
- All emails are sent from Omnivoo's verified email address.
- If you are not receiving emails, check your spam/junk folder.
- Contact support@omnivoo.com if you continue to have issues with email delivery.