Submitting an Invoice (For Contractors)
When you are ready to bill a company you work with, you submit an invoice from your Omnivoo account. The company reviews it, approves it, and pays it through Omnivoo. This article walks you through the form and explains what each invoice status means.
Before you can submit
You can submit an invoice for an engagement only when all of these are true:
- Your work agreement for that engagement is fully signed (you signed during onboarding and the company has countersigned).
- The company has accepted its Contractor Services Agreement with Omnivoo.
- You have accepted the Contractor Terms of Service as part of onboarding.
Until all three are in place, the engagement will not be available to invoice. If you finished onboarding but still cannot submit, the company likely has not countersigned your agreement or accepted its agreement with Omnivoo yet. Reach out to your contact at the company.
How to submit an invoice
- Go to Invoices and start a new invoice.
- Engagement — pick the engagement you are billing. Only your active engagements appear here.
- Period (optional) — add a label for the period this invoice covers, such as
2026-05. This is just a label to help everyone keep track. - Enter your hours or amount depending on how the engagement is billed (see below).
- Description (optional) — a short note about what the invoice covers.
- Check the Invoice total preview, then choose Submit invoice.
After you submit, the invoice goes to the company for approval and appears in your Invoices list.
Hours or amount, by billing mode
What you enter depends on how your engagement was set up. The field you see changes to match.
| Billing mode | What you enter | How the total is set |
|---|---|---|
| Hourly | Hours worked | Your hourly rate is multiplied by the hours you enter |
| Fixed monthly | Nothing extra | The agreed recurring amount is used automatically |
| One-off fixed | Amount (only if no amount was preset) | The preset amount is used, or you enter it if none was set |
For hourly engagements you must enter the hours worked before you can submit. For one-off engagements that have no preset amount, you must enter the amount. For fixed monthly engagements, the recurring amount agreed in your work agreement is applied for you.
The invoice total preview
As you fill in the form, Omnivoo shows an Invoice total so there are no surprises. This is the same amount the company sees when they review the invoice. Confirm it looks right before you submit.
What happens after you submit
Your invoice moves through these statuses:
| Status | What it means |
|---|---|
| Submitted | Sent to the company and awaiting their approval. No action needed from you. |
| Approved | The company approved it and it is queued for payment. |
| Paid | The company has paid the invoice through Omnivoo. Your payout follows. |
| Rejected | The company declined the invoice. A reason is included so you can fix it and submit again. |
If an invoice is rejected, read the reason, make the correction, and submit a new invoice for the engagement.
Once an invoice is paid, Omnivoo sends the money to your payout account. To learn how and when you receive funds, see Getting Paid: Payouts.