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Requesting & Approving Leave

Omnivoo provides a leave management workflow where employees submit time off requests and employers review and approve or reject them.

For Employees: Requesting Leave​

Step 1: Check Your Balance​

Before requesting leave, check your available balance:

  1. Log in to your employee dashboard.
  2. Go to My Leave in the sidebar.
  3. Your current balance is displayed for each leave type (e.g., Casual Leave, Sick Leave, Earned Leave), showing total, used, pending, and available days.

Step 2: Submit a Leave Request​

  1. On the My Leave page, click Request Leave.
  2. Fill in the details:
    • Leave type: Select from available types such as Sick Leave, Casual Leave, Earned Leave, Parental Leave, Bereavement Leave, Unpaid Leave, or other types configured by your employer.
    • From date: Start date of your leave (must be a future date).
    • To date: End date of your leave.
    • Half day: Toggle if you need only a half-day off, then select morning or afternoon.
    • Reason: Optional description of why you need time off.
  3. Click Submit.
tip

Submit leave requests as early as possible, especially for planned time off. This gives your manager time to plan around your absence.

Step 3: Track Your Request​

After submission, your leave request has one of these statuses:

StatusMeaning
PendingSubmitted, awaiting approval
ApprovedApproved by your employer
RejectedRejected (a reason may be provided)
CancelledYou cancelled the request before it was approved

Your request history is visible on the My Leave page below your balance summary.

Cancelling a Request​

You can cancel a leave request while it is still pending:

  1. Go to your My Leave page.
  2. Find the pending request.
  3. Click Cancel.

Once a request has been approved, rejected, or cancelled, its status cannot be changed by the employee.

For Employers: Approving Leave​

Reviewing Requests​

  1. Go to EOR > Leave Approvals on your employer dashboard.
  2. Review the list of leave requests. You can filter by status: All, Pending, Approved, or Rejected.
  3. Each request shows the employee name, leave type, dates, total days, and reason.

Approving or Rejecting​

  • Click Approve to approve a pending request. The employee's leave balance is updated automatically (pending days move to used days).
  • Click Reject to reject a request. You will be prompted to enter a rejection reason.

Requests can only be approved or rejected while they are in pending status.

Leave Balance Tracking​

For Employees​

Your My Leave page shows balance cards for each leave type with:

  • Total: Total allowance for the year.
  • Used: Leave days already taken.
  • Pending: Days in pending requests.
  • Available: Remaining balance (Total - Used - Pending).

If no leave policies have been assigned to your account yet, default balances are displayed (e.g., 12 days each for Casual Leave and Sick Leave for India-based EOR employees).

For Employers​

The Leave Approvals page shows pending request counts and allows you to review requests across your EOR employees. You can also configure leave policies under EOR > Leave Policies to set allowances, accrual types, and carry-forward limits for your team.

How Balances Are Calculated​

  • When you submit a request, the system calculates business days (excluding weekends) between your start and end dates.
  • Half-day requests count as 0.5 days.
  • Overlapping requests are not allowed -- if you already have a pending or approved request covering the same dates, a new request for that period will be rejected.