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Workspaces

Workspaces let you organize your company into separate groups — by team, department, project, or region. Each workspace can have its own members, settings, and security policies.

When to Use Workspaces​

Workspaces are useful when you need to:

  • Separate departments — Keep engineering, marketing, and operations teams organized independently.
  • Manage regional teams — Create workspaces for different countries or offices with region-specific settings.
  • Isolate projects — Set up a workspace for a specific client project with its own contractors and timelines.
  • Apply different security policies — Require 2FA for certain teams or restrict access by email domain.
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Every company starts with one default workspace. You can use Omnivoo with just the default workspace if you don't need to separate teams.

Creating a Workspace​

  1. Navigate to Settings > Workspaces.
  2. Click Create Workspace.
  3. Enter a workspace name (e.g., "Engineering", "APAC Team").
  4. Configure the workspace settings (see below).
  5. Click Create.

Workspace Settings​

Each workspace has its own configurable settings:

General​

  • Name — The display name for the workspace.
  • Industry — The industry associated with this workspace (can differ from the parent company).
  • Timezone — The default timezone for this workspace. Affects how dates and deadlines are displayed for members.
  • Language — The default language for workspace communications.

Security Settings​

  • Require Two-Factor Authentication — When enabled, all members of this workspace must have 2FA enabled on their account to access it.
  • Email Domain Restrictions — Restrict workspace membership to specific email domains (e.g., only @yourcompany.com addresses). This prevents unauthorized users from being invited.
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If you handle sensitive data in a particular workspace (such as payroll or legal), enable 2FA enforcement for that workspace even if it's not required company-wide.

Managing Workspace Members​

Adding Members​

  1. Open the workspace from Settings > Workspaces.
  2. Click Invite Member.
  3. Enter the team member's email and select their role within this workspace.
  4. Click Send Invitation.

Removing Members​

  1. Open the workspace settings.
  2. Find the member in the workspace member list.
  3. Click Remove next to their name.

Removing someone from a workspace does not remove them from the company — they simply lose access to that specific workspace's data.

Role Permissions per Workspace​

Roles work the same way within workspaces as they do at the company level:

  • Admin — Full access within the workspace, including managing members and settings.
  • Member — Can view data and manage contractors/employees within the workspace, but cannot change workspace settings or manage members.
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A user's company-level role is separate from their workspace role. Someone can be a Member at the company level but an Admin in a specific workspace.

Switching Between Workspaces​

If you belong to multiple workspaces, you can switch between them using the workspace selector in the top navigation bar. Your view will update to show only the data relevant to the selected workspace.