The dates
“Every deposit is in” means a security deposit is held for every employee on the payroll. A company with a deposit missing, or one paid on the 1st, gets the earlier dates because there is less cover if the money is late.
A date that falls on a Saturday or a Sunday moves to the Friday before. Payday itself follows the bank calendar. See Payroll Settings.
Your next three months of dates are on Pay > Settings, and every draft shows its own four dates at the top of the run.
The draft is built for you
On the build day we create the month’s payroll as a draft from your employees’ salaries and email everyone who can run payroll. Open it, check it, and approve it by the approve by day.- Add a bonus, a reimbursement or a deduction from Anything to add on the draft. The draft is built again every time something changes, so it is always current.
- Approving builds it one last time. If anything was added since it was built, you see what changed and the new total before the invoice is made.
- Nothing is invoiced until you approve.
Your money is in by
Approving generates the invoice. The invoice keeps its usual due date under your payment terms, and the run shows a second date beside it: the day your money has to be in. That is the one that decides payday, because the money still has to be sent on to India. The run lists the ways to pay from your country, each with the last day it can leave your bank and still arrive in time. A same-day method can leave on the day itself. A slower one has to leave earlier.What we email you
Approval emails go to everyone who can approve payroll. Payment emails go to everyone who manages billing. The account owner is copied once a date has been missed.
When the money is late
Salaries are paid the day your money reaches India. If it arrives after the money day, payday moves to the day it can be paid, and you and your employees are told the new date. Payday never moves past the 7th. Indian law requires a month’s wages to be paid by the 7th of the next month, or the bank working day before it when the 7th is a Sunday or a bank holiday.The last day wages can be paid
If your money has not arrived by that day:- We pay the salaries. From your security deposit when one is held, which goes against your invoice. From our own money when there is none. Either way the invoice stays owed, less any deposit applied.
- The employment ends that day. With no funding there is nothing to pay another month from, so we cannot keep your employees employed. Each of them is told by email, and by post.
- Final pay follows within two working days. It covers their days in the month, leave not taken, pay in place of notice and any compensation the law gives them. Each person has a final pay run of their own, invoiced to you.
- Interest runs on what we paid for you. 1.5% a month, from the day we paid until that amount comes back. It is added to the same invoice the day your payment arrives.
Someone hired after the month was approved
A person who starts after their month’s payroll was approved is not on that invoice. On the day they start we build a first pay run for the days they worked that month, and email you. It is an off-cycle run with dates of its own: the money has to be in 3 working days before payday. From the next month they are on your regular payroll.An adjustment after the month was invoiced
Once a month’s payroll is invoiced, nothing more can go on it. When you add a one-time adjustment dated in that month, the form asks when it is paid:- With next month’s payroll. It is on the next draft we build, and on that month’s invoice.
- Sooner, in an off-cycle run. You start an off-cycle run for it, with its own invoice. See Off-Cycle Payroll.